Photo guide to dungeon master’s tools

Update: Read my bigger, updated New photo guide to dungeon master’s tools.

As a dungeon master or game master, you can run a fun game with almost no gear, just a couple of dice, a pen, and some note paper.  I prefer to operate on the other end of the spectrum, with a full array of miniatures, markers, and props. This guide takes a tour through the tools in my DM’s kit. You do not need any of this equipment, but I suspect you will see some items to add to your  case.

On the game table

On the game table

Compartment case

Most of my essential gear fits into a translucent-plastic, compartment case. Removable dividers make the compartments’ size adjustable. As visible in the photo, I half-filled some of the compartments with foam rectangles. This prevents miniatures from banging around and makes small items easy to reach. When I need space for a larger miniature, I pluck out the foam for extra room. When I travel light, I only need this case and a battlemap for a game.

Deep compartment case

Deep compartment case

Dungeon master’s screen

I typically use a DM screen. I prefer the 6” tall mini version of the World’s Greatest Screen from Hammerdog games. This screen is constructed like a loose-leaf binder, with clear-plastic pockets on both sides. I filled the DM-side pockets with the tables and rules I needed most at the table. Stuff the players’ side with your favorite fantasy art.

I have created rules inserts for fifth-edition Dungeons & Dragons, which you can download as a PDF file. Put them in the Hammerdog screen, or just put the inserts on cardboard and fabricate your own screen.

You can learn why I choose to use a screen and download my fourth-edition inserts in “Dungeon master’s screen.”

Behind the dungeon master’s screen

Behind the dungeon master’s screen

Battlemap

I always carry a blank battlemap. The Pathfinder flip-mat works with both wet- and dry-ease markers and folds for easy storage. When laid out, the mat tents a little at the creases.

The Chessex Battemat rolls out and lays flat, but the rolled map is harder to carry. This vinyl map limits you to wet-erase markers.

When I use folded poster maps, I typically make the map lay flat by covering it with a Lexan Polycarbonate Sheet—the sort of material used for storm windows. The Lexan sheets cost more than Acrylic, but they resist cracking. By using wet-erase markers, you can write on these sheets and then erase. Purchase these sheets from your local home-improvement store for under $20.

Battle map under plexiglas

Battle map under Lexan

When I use Dungeon Tiles, I arrange them on sheets of non-slip drawer liners, available anyplace that sells housewares. The liners grip the table and keep the loose tiles in place. These lightweight liners easily roll up for transport.

Shelf lines keep tiles in place

Shelf lines keep tiles in place

 

Removable mounting putty

Removable mounting putty

For all but the simplest layouts, loose tiles take too long to arrange on the table, so I like to assemble maps in advance. I use removable mounting putty to stick the tiles on foam-core art boards. Office supply stores sell both the boards and the putty. Get the Removable Adhesive Putty, and not clear removable mounting dots, because the clear stuff sets after a while and will damage the tiles.

For more one dungeon tiles, see my “complete list and gallery of Dungeon Tiles sets” and “complete guide to using Dungeon Tiles.”

I transport my maps and Lexan sheet in a inexpensive, artist’s portfolio case.

Rolling in a box

Clear box for dice rolling

Clear box for dice rolling

For reasons explained in “Rolling in a box,” I always make die rolls in full view of the players. To keep my dice corralled, I roll into a clear, plastic box purchased from a craft store. The box packs easily, takes little space on the table, and never hides the outcome of a roll.

Status markers

Alea tools magnetic markers in case

Alea Tools magnetic markers in case

Plenty of folks use cheap or free methods for tracking status effects on the battlemap. When I started with fourth edition, I twisted pipe cleaners into rings and tried using the rings as markers, but this approach fell short. At best, only I knew what status corresponded to a particular color. By the time everyone else adds their bottle-cap rings, tiny rubber bands, and other refuse to the battle, the miniatures look like Christmas trees and no one knows what’s going on. Ultimately I invested in a set of Alea Tools magnetic status markers. You can mark the edges of these markers with adhesive labels so everyone can read the status names. The markers cling in place, and a storage case makes organization easy. When I lack miniatures for a game, I use my numbered markers as tokens.

Numbered alea markers

Numbered and labeled Alea markers

When Dungeons & Dragons Next supplants fourth edition and eliminates much of the need for markers, I will miss them. However, I’ll always use the numbered markers to tell one identical monster figure from another on the battlefield.

Plastic markers

Colored marking dots

Colored marking dots

Colored plastic disks provide any easy way to mark the location of things like a key, a magical glyph, or a wall of fire on the battlemap. Because the disks lay flat, miniatures will sit on top of them. I purchased my set from a convention vendor. You can also buy plastic counters online.

Sometimes, I use these dots to resolve area-effect attacks that target a large number of figures. I lay a colored disk by each figure, then roll attack dice in colors matching the disks.

Colored dice and marker dots

Colored dice and marker dots

The colors link the attack rolls to the figures, so I can roll a handful of dice once to resolve all the attacks.

This method works best when I’m playing, because I can set my disks without interrupting other business at the table. As a judge, I typically just ask a player to point out targets for individual rolls.

Marking zones and areas of effect

To designate zones and areas of effect on the battlemap, I use three types of markers:

  • 3×3 colored transparencies.  I keep a set of transparent, colored sheets clipped to the inside of my DM screen. Whenever someone drops, say, a cloud of darkness, I can lay down a sheet on the battle map. Because you can see through the sheets, the terrain stays visible. Typically, you only have to lift one or two figures to place a small sheet, which is easier and faster than marking each of the area’s four corners. You can purchase the transparencies from American Science and Surplus.

    Area of effect markers

    Blue transparency and yellow boundary markers

  • Boundary markers. These plastic angles mark the four corners of square areas. The boundry markers from Litko Game Accesories come cheap, work for any size area, and allow the miniatures to stay put.
  • Area-of-Effect Templates. For third-edition D&D and descendents like Pathfinder, I recommend the wire templates from Steel Sqwire. Frugal gamers can bend and snip templates almost as nice from coat hangers.

    Steel Sqwire area of effect templates

    Steel Sqwire area of effect templates

For more, see “Marking Zones and Areas in Fourth Edition D&D.”

Line-of-sight indicator

Line-of-sight indicator in retracting spool

Line-of-sight indicator in retracting spool

A line-of-sight indicator reels out a string that you can stretch between figures on the battlemap to see if obstacles block the line. The string is spring loaded, so it draws back automatically like a tape measure. Paizo sells these, but office supply stores and Amazon offers the same item as a retractable badge holder.

Initiative tents

I track initiative using folded, card-stock tents with names written on both sides. I drape the tents across the top of my DM’s screen in initiative order. If you work without a DM screen, or prefer to delegate initiative to the players, you can stand the tents on the table, lined up in order.

Initiative tents

Initiative tents

You can find more advice and my printable initiative tents at “Everything I know about tracking initiative.”

Pens, clips, and scissors

Obviously, your DM kit requires regular pens and pencils as well as wet- or dry-erase pens suitable for your battle map. I bring clips so I can affix maps and pictures to my DM screen in the players’ view. Any convention DM must carry scissors to cut apart certificates and player hand outs.

Scissors, pens, clips, and post-it flags

Scissors, pens, clips, and post-it flags

Post-it flags enable me to affix reminders to my initiative tents, so I can remember when conditions lift, and when the purple worm will burst from the floor.

Poker chips

Poker chips

Poker chips

I give players poker chips to represent action points. Different colored chips can also account for magical talismans, blessed elixirs, keys, and other items players must collect or use during the course of an adventure.

Miniatures

As I confessed in “Lair Assault: Kill the Wizard – I made a Drowslayer,” I enjoy representing the action on the table with the correct miniatures.

My DM case always includes an assortment of two types of miniatures:

  • Bystanders and civilians. As I wrote in “Using your players’ metagaming to mess with their heads,” miniature figures for unarmed civilians can serve as bystanders to be protected as moving obstacles. Civilian figures can set a scene and defuse the players’ notion that every figure is a threat. You can find townsfolk from TurnKey miniatures, Dungeon Crawler, and Reaper’s Bones lines.

    Bystander and civilian miniatures

    Bystander and civilian miniatures

  • Animal companions. Fourth edition made various types of animal companions more playable than any previous edition. In my experience, pets resonate for some players, and they collect as many the rules allow. However, players of pets rarely bring figures for their entourage, so I bring an assortment to lend. Now if only some vendor would create a medium-sized figure for the runaway most popular animal companion—the displacer beast.

    Animal companion miniatures

    Animal companion miniatures

For a list of other miniatures that I keep close at hand, see “The 11 most useful types of miniatures.”

To avoid the expense of miniatures, you can substitute tokens, Alea markers, or candy—tell players, “If you kill it, you eat it.”

Flight stands

Miniature flight platform

Miniature flight platform

The flying figure stands from Litko game accessories offer a way to mark airborne figures. The stands allow you to position one figure over another, or to set a die under a flying figure to indicate elevation. The flight stands come in three pieces that require assembly. Typical CA glue will fog the clear acrylic, so I suggest using the Craftics #33 Thick Acrylic Cement. Use nail clippers to trim the long tabs on the vertical support so they fit flush with the base and platform. Pack the stands carefully, because they snap easily.

Props

Potion vial prop

Potion vial prop

I carry a couple of corked glass vials from American Science and Surplus. While completely unnecessary, I find them enchanting and I sometimes use them as prop potions.

Dungeon decor

While completely inessential, I pack some miniature dungeon decor to add to the battlemap. Figures such as chests, statues, and altars can add three-dimensional flavor to the battlemap, while calling attention to important features. Ballistas appear in enough adventures to make a figure useful. The photo below features items from more recent D&D miniature sets and from Legendary Realms. Reaper’s Bones line also includes some unpainted decor.

Dungeon decor

Dungeon decor

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18 Responses to Photo guide to dungeon master’s tools

  1. brandi says:

    I’m a new DM and used your site to prepare. The initiative tents have really helped me keep track of something I would have lost control over. The gamers have said I’m doing great and love the storyline, creating a significant monster battle for level 1 characters, and a bunch of other stuff.

    Thank you for your help.

    Sincerely, Brandi

    • DM David says:

      Hi Brandi,
      I’m delighted that some of my advance has proved useful. Sounds like your game is off to a great start! Feedback from you and some other new DMs has led me to consider doing more posts aimed at getting started.

  2. Wexem says:

    Thank you! This is the most informative site I could find about what kind of supplies a good dungeon/game master needs. My boyfriend’s gm’ing for the first time since we got together. He’s a little unorganized & I wanted to surprise him with some gaming supplies! This was perfect! I have so many ideas & some shopping to do.

    Thanks again,
    Wexem

  3. Billy B says:

    My group and I had been using foam cutout status indicators, but it quickly gets out of hand with all the various status that a mid-heroic tier party can dish out. I just purchased the Alea Tools kit and thank you for pointing me in their direction!

  4. hailey says:

    Hi, my husband has recently gotten back into DnD and is DMing a monthly game. When he leaves the house, he looks like a straight up Hobo… Reusable shopping bags, a laptop bag, and usually a few rolled up mats under an arm. Since you are clearly organized do you have any recommendations on how to transport all his gear is a better way? I’ve seen blogs and posts recommending those craft/tackle boxes… But I’d love to hear your thoughts. I want to support him and help make this a success for him and his friends.

    Thanks in advance!

    ~Hailey

  5. Raine says:

    Hay,
    I love your set up. I have incorporated some of it in my set up.
    The DM tool box as I call it, is such a good idea I face palmed when I saw it. “Why didn’t think of that…”
    Thanks for posting your ideas.
    Cheers,
    Raine

  6. Justin says:

    Hello!

    Wonderful article, with lots of great information and tools.
    I GM for a monthly game and play in several other monthlies, so I’m always looking for ways to be better organized.
    Do you remember the make/model of that deep organizer box you use?

    Thanks again for the great info!

  7. Michael says:

    Not to drop a comment on an old post, but the tips you gave out were awesome. I’ve been running a weekly game for about six months now, and your article has included several ideas I hadn’t thought of. I will be purchasing some civilian miniatures here shortly. One thing I wanted to add though that while I can see where those clear, flying stands would be useful, I would be afraid of those snapping. My group instead uses the clear plastic box that the Dice usually come in. Most minis can stand right on top of it and you can usually fit a mini inside it as well.

    Thanks for the tips and tricks!

    • DM David says:

      Hi Michael,
      When someone finds enough in an old post to inspire a comment, I’m always pleased.

      I’ve learned that the clear flying stands are so fragile that they’re very difficult to transport. Until something sturdier appears, those clear, plastic dice boxes make a better alternative. Thanks for the suggestion!

      Dave

  8. Daniel Marino says:

    Awesome guide, gonna start preparing soon, nervous about all the pressure of creating an enjoyable experience for my friends, but this should be a huge help. Thank you! 😀

  9. Ben Morrier says:

    This is a very useful guide. One thing I’ve started using are plastic hourglasses as props for when a character is concentrating on a spell. Visual cue reminds the players and the DM that 1) spell can be interrupted and 2) character can’t cast a second concentration spell while the hourglass is “active”.

  10. Ranger Alex says:

    Hey, thanks for this 🙂 I’m running a 3.5e d&d game at the moment and while I love your templates for the screen… is there any chance you can dig up some for the edition I’m using? 🙂 Thanks.
    This is really helpful though, it’s great research for my game as I’m new to being the DM.

  11. I love this article! These are great suggestions that I look forward to implementing. Thnx!

  12. tracy says:

    Ever use random weather or npc disposition dice? Sometimes i think about getting a 3 min hourglass or party poppers to get the party moving. I mostly use wooden chess and bingo pieces for minis

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